Google Calendar

Connect your Google Workspace and TrackLin.es knows who’s on holiday, from their Out of office events: work isn’t handed to someone who’s off, and standup skips them. You need to be an organization admin in TrackLin.es, and a Google Workspace admin for step 1.

1. Let TrackLin.es read calendars, in Google

1. In TrackLin.es, open Organization settings → Integrations → Calendars. The Google Calendar card shows our Client ID and the scope, each with a Copy button.
2. Signed in to admin.google.com as a super admin (other admin roles don’t see it), open Security → Access and data control → API controls → Manage Domain Wide Delegation (or the link on the card), and choose Add new.
3. Paste the Client ID, and for OAuth scopes paste https://www.googleapis.com/auth/calendar.readonly. Authorize. It can take a few minutes to apply.

That one scope is read-only: TrackLin.es can read calendars and nothing else, and can’t create, change or delete events.

2. Connect it in TrackLin.es

Your own TrackLin.es account needs a verified email address at the Workspace domain (add one under your account’s email addresses if you signed up with another), and a domain can be connected to only one organization. That way nobody can connect a company that isn’t theirs.

• Workspace domain: e.g. example.com.
• Admin email: a user in that domain. We use it to check access, and to read the company days off calendar.
• Company days off (optional): a shared calendar (an ID ending @group.calendar.google.com) whose all-day events are days everyone’s off, such as your own office closures, or a public one like UK bank holidays (the card fills that in for you).

Click Connect. We ask Google first, so if delegation isn’t set up yet, or the email isn’t a user in your Workspace, you’ll see what to fix and nothing is saved. Once connected, people’s time away syncs straight away and then every hour; Sync nowand Test connection are on the card.

What changes

• Assigning work: people on holiday show “on holiday until Fri 23 Oct” in the assignee picker, and leave coming up this week shows too (“off from Thu”). You can still assign them; the ticket says they’re away.
• Faces: on tickets and in standup, someone who’s away is faded, with when they’re back on hover.
• Standup: people who are away keep their place, marked On holiday, and Next skips them. The host can still go to them.
• AI agents: they’re told who’s away, and not to give them work unless asked (Connect an AI agent).

What we read, and what we keep

• We read only each person’s Out of office events, from their own calendar, and the all-day events on the company days off calendar.
• We keep only when someone is away: the start and end. Never the event’s title, description, location or who else is invited; we don’t even ask Google for them.
• People are matched by their email address in your Workspace domain. Anyone without one is left out.
• Someone who leaves your organization takes their time away with them. Disconnecting deletes everyone’s.

Disconnecting

Disconnect on the card stops the sync and deletes all the time away TrackLin.es has for your organization. To stop Google too, remove our Client ID from Domain-wide delegation in admin.google.com.